Mail Clerk

  • Duties Summary

    The Mail Clerk works in the Logistics Service Line performing Mail Unit and Reproduction Unit. The incumbent must have knowledge of the Medical Center in order to route mail properly. The Mail Clerk must possess a thorough knowledge of hospital policy regarding all mail procedures and of U.S. Postal Service requirements regarding the processing, receiving and dispatching of special mail.

    Responsibilities

    As the Mail Clerk, the incumbent' duties include, but are not limited to:

    • Receive, open and presort all incoming mail.
    • Distribute all mail to correct delivery points throughout the medical center.
    • Weigh and meter all mail by services and presort a variety of different kinds of mail to determine the most cost saving.
    • Sort and bundle all outgoing mail.
    • Maintain knowledge of postal regulation for the control and processing of various types of mail and determine best means for mail dispatch (i.e. overnight delivery, certified, registered, reply mail, etc.).
    • Keep accurate count of postage used.
    • Assist in reproduction activities as requested.
    • Label and readdress any mail that is damaged in the metering process.
    • Keep track of all usable meter mail packages for refund.
    • Utilize DHCP Patient list to obtain location of inpatient mail and obtain addresses for forwarding discharged patient mail.
    • Set up, operate and adjust the operations of equipment such as Paragon and Advenger mail metering equipment, electronic mail weight scale, collator with stitcher and crisscross stacker, Digital Duplicator, copier, fax machines and paper cutter.
    • Perform operator maintenance such as daily clean-up, lubrication, checking and replenishing levels of toner, developer, etc., on all machinery.
    • Diagnose equipment malfunctions, operating problems and perform corrective adjustments as necessary.
    • Provide mailing information to staff (rates, weight, postage, etc.).
    • Open any mail not addressed properly and determine the service to which the mail should be distributed to.

    Work Schedule: Monday-Friday, 8:00AM-4:30PM
    Telework: Not Available
    Virtual: This is not a virtual position.
    Position Description/PD#: Mail Clerk/PD4303
    Relocation/Recruitment Incentives: Not Authorized
    Financial Disclosure Report: Not required
    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    None

  • Job family (Series)

    0305 Mail And File

  • Requirements

    Requirements Conditions of Employment
    • You must be a U.S. Citizen to apply for this job
    • Designated and/or random drug testing may be required
    • Selective Service Registration is required for males born after 12/31/1959
    • You may be required to serve a probationary period
    • Subject to background/security investigation
    • Selected applicants will be required to complete an online onboarding process
    Qualifications
    To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/23/2020.


    You may qualify based on your experience and/or education as described below:
    • Experience: Applicants must have one (1) full year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: receiving and consolidating mail; distributing incoming and outgoing mail; processing of express mail, certified mail, business reply mail and ground shipment of bulk items; and performing clerical duties related to mail handling to include sorting, counting, or stamping mail. NOTE: Your resume must reflect the required experience.
    OR,
    • Substitution of Education for Experience: Successful completion of 4 years of education above the high school level. This education must have been obtained in an accredited business, secretarial, or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial and technical school. (Copy of transcripts must be submitted with application and must reflect credit hours/grades earned and degree conferred date, if applicable.)
    OR,
    • Combination of Education and Experience: Equivalent combination of successfully completed post-high school education and experience may be used to meet the total experience requirement at the GS-5 grade level. Education must be in excess of first 2 year of post-high school education to be considered as described in experience and education. (Copy of transcripts must be submitted with application and must reflect credit hours/grades earned and degree conferred date, if applicable.)

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

    Physical Demand - The work involves pushing or pulling of delivery carts, stooping, bending, reaching and standing for long periods of time. Incumbent is recurrently lifting and carrying of packages, as well as bags of moderate weight (50 pounds).

    Work Environment - The incumbent works in an office setting most of the time but is required to deliver mail to outer buildings and is exposed to the weather.

    For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
    Education

    A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

    Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

    Additional information

    Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

    Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

    The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

    Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

    It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

    This job opportunity announcement may be used to fill additional vacancies.

    Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

    For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

    If you are unable to apply online view the following link for information regarding an Alternate Application.


    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

    Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

    Background checks and security clearance
    Security clearance

    Other

    Drug test required

    No

    Position sensitivity and risk

    Non-sensitive (NS)/Low Risk

    Trust determination process

    Suitability/Fitness

  • Required Documents

    Required Documents

    To apply for this position, you must provide a complete Application Package which includes:

    • Resume


    ***If you are a current, permanent VA employee, you must provide a copy of your SF-50.***
    ***If you are applying using a special hiring authority, you must provide the necessary documentation for verification of eligibility.***

    The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
    • Cover Letter
    • DD-214/ Statement of Service
    • Disability Letter (Schedule A)
    • Disability Letter (VA)
    • Other (1)
    • Performance Appraisal
    • Professional Certification
    • Resume
    • SF-50/ Notification of Personnel Action
    • Transcript


    SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):
    • Most recent SF-50 if you are a current or former Federal employee
    • An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
    • Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
    • Examples of appropriate SF-50's include:
      • Within grade increases at the highest grade held; or
      • Promotions with an effective date more than one year old; or
      • SF-50's at the highest grade held with an effective date more than one year old.
    Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.
    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.


Help This job is open to
  • Individuals with disabilities
  • Internal to an agency

    Current federal employees of this agency.

  • Special authorities

    Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

Clarification from the agency

Current, permanent employees of Department of Veterans Affairs AND Non-Competitive Hiring Authorities (30% or more disabled Veterans, VRA, Schedule A)

Any vacancy posted on this site comes from Indeed and it's network through the API. If you find this job is not supposed to be on this site, please report it on Indeed.