Management Assistant (OA)

Duties
Summary
This position serves as a management assistant for the Office of Airports (ARP), Western Pacific Region, Phoenix Airports District Office (ADO) responsible for performing a variety of technical support and administrative duties of varying assignments in support of the ADO under limited direction of the ADO Manager or Assistant Manager.

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Responsibilities
F-Band Duties: The incumbent will perform staff work with less oversight In support of several airport programs and projects. The Incumbent will work with professional andtechnical staff In accomplishing administrative and functional tasks related to the Airport Improvement Program. Utilizes a practical knowledge of general office procedures as well as program and management analysis support skills to perform tasks that may involve managing office automation, budgeting, training, purchasing, supply management, human resource management and provides staff support In each of these areas. The incumbent may work with more experienced professionals to accomplish certain tasks, and work may be periodically reviewed to ensure accuracy and quality.

The incumbent will also provide a broad range of administrative duties and program support, which includes receiving and screening telephones calls and visitors, records management and time and attendance. Incumbent also makes travel arrangements, reviews, proofreads, formats, and edits complex written documents and a variety of correspondence for the office. This correspondence may include response to elected officials, stakeholders, Freedom of Information Act requests, etc.

Receives visitors and phone calls to theoffice, in accordance with facility security procedures. Provides administrative support to ADO staff including word processing of documents. some of which require complex formatting, letters, memorandums, or reports according to policies and procedures; ensures proper grammar. sentence structure and spelling; maintains office filing systems, including filing documents and sending and retrieving files from off-site storage facilities; maintains office document library; develops and updates office letter templates.

Tracks and prepares controlled correspondence including Freedom of Information Act inquiries and congressional letters. Prepares project folders and files in accordance with latest Airport Improvement Program Grants Management criteria. Assures project files meet the intent of the Office of Inspector General's recent audit of AIP grant oversight. Tracks project status in automated system of federal grants and audits programs.

Prepares quarterly and annual program status reports. Reviews and processes travel arrangements for ADO employees. Assists with modifying and maintaining records in automated systems for tracking and reconciling expenditures of funds. Assists with personnel management functions such as, pay and leave administration. Serves as timekeeper for the ADO. Assists with both internal and out-of-agency training requests and preparation of employee training recommendations for the ADO Manager. May serve as personal property inventory coordinator. Requisitions office supplies, equipment and publications. Performs other duties as signed.

E-Band Duties: Same duties as listed above but with more than normal supervision.

Travel Required
Occasional travel - The job may require travel from time- to-time, but not on a regular basis. The travel may be for training or other work-related duties.

Supervisory status
No

Promotion Potential
NA
Requirements
Conditions of Employment
US Citizenship is required.
Selective Service Registration is required for males born after 12/31/1959.
Must submit an SF50 (See Required Documents)
Some, all, or none of the candidates may be interviewed.
Qualifications

Specialized Experience:
To qualify at the FV-E level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-D, FG/GS3-6 in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of that position.

Specialized experience may include but not limited to:Experience which demonstrates the ability to maintain records; monitor programs and identify trends; apply established guidelines; compile data; prepare correspondence, reports and presentations; and assist higher level employees in evaluating programs. Proficiency in standard business software, e.g., Microsoft Word, Excel, Powerpoint is required.

To qualify at the FV-F level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-E, FG/GS-7/8 in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.

Specialized experience may include but not limited to:Skills in planning and managing the office's daily administrative functions, maintaining automated systems to record, reconcile, validate, and track data; identifying and resolving discrepancies; performing various analytical studies; interpreting and providing guidance; and performing multiple and varying assignments in the areas of financial support, personnel matters, personal property, travel administration, and other office programs.

Qualifications must be met by the closing date of this vacancy announcement.

Education
Preview Job Questionnaire
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Additional information
We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.

The position may be filled at the FV-E or FV-F Pay Band.

If this position is filled at the FV-E pay band level incumbent may be promoted to the next level without further competition. However, the grade of a position is based on the duties officially assigned and actually performed by the incumbent of the position. These duties are affected by the Supervisor's willingness to delegate higher graded duties and incumbent's capacity to perform the duties. Therefore, the indication of maximum grade is to be considered neither a guarantee nor a commitment that the position will so develop.

Applicants must apply on-line to receive consideration for this vacancy announcement. Faxed, mailed or e-mailed applications cannot be accepted.

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.

This is not a bargaining unit position.

Links to Important Information: Locality Pay , COLA
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How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

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Background checks and security clearance
Security clearance
Not Required

Drug test required
No