Program Assistant

Job Code

403033 Staff Assistant III

Duties & Responsibilities

The Department of Organismic and Evolutionary Biology (OEB) is looking for a part-time Program Assistant for the Microbial Sciences Initiative (MSI) at Harvard. The Program Assistant is responsible for administrative and financial support for the program. Some responsibilities include:

  • Assisting with all event logistics for the seminar series, symposium, conferences, and other events. Logistics include addressing vendor logistics, catering, visitor travel arrangements, space reservations, and registration management.
  • Provides front line support for occasional evening and weekend events. Works closely with Scientific Program Manager to coordinate workflow.
  • Coordinates student grant and fellowship applications by serving as point of contact for students, overseeing intake of applications, and coordinating post-award processes.
  • Assists Scientific Program Manager with outreach and publicity.
  • Prepares and updates MSI's financial and administrative records. This includes: processing reimbursements and payments, ordering office supplies, marketing materials, and photocopies for programs.
  • Updates the website and office calendar regularly with MSI news and information, using Open Scholar. Monitors the MSI@harvard.edu mailbox to answer questions or forward them to the Scientific Program Manager or faculty Directors, as appropriate.
  • Other administrative duties as required.

  • This position is 17.5 hours per week.

Basic Qualifications

Business training beyond high school or college background. 3 years of administrative experience in an academic or related setting. Education beyond high school may count toward experience.


Additional Qualifications

BA/BS preferred. Excellent verbal and written communication skills required. Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion. Competency using all Microsoft office applications. Familiarity with websites on Open Scholar. Must be very detail-oriented, organized, and self-motivated. Harvard experience a plus.

Additional Information

To be considered for this position, a resume and cover letter must be submitted.

Please note: this is a one-year term position, with a possibility of an extension based on funding and performance. Harvard University will not provide visa sponsorship for this position.

***All formal offers will be made by FAS Human Resources.


The Microbial Sciences Initiative (MSI) at Harvard is an interdisciplinary science program aimed at a comprehensive understanding of the richest biological reservoir of the planet, the microbial world. MSI plays a leadership role in this area by encouraging broad interactions among microbial scientists across the Boston area, and connects work on microbial sciences to ongoing work in related areas including molecular biology, biogeochemistry, oceanography, and environmental engineering. MSI supports a variety of programs that encourage research interactions, including undergraduate fellowships for summer research, a graduate student consortium, seminars, and a yearly symposium.

OEB is a diverse and vibrant department with a broad range of research and teaching interests, ranging from the evolution and control of gene expression patterns within individuals and populations to the dynamics of ecosystems. Field and laboratory studies are key to understanding the evolution of organisms, how biodiversity is generated and maintained, how organisms work, and how organisms interact with their environment. OEB has close working associations with its allied institutions: the Museum of Comparative Zoology (MCZ) and the Harvard University Herbaria (HUH), as well as the Arnold Arboretum and the Harvard Forest. These institutions and their collections offer an unparalleled, rich set of resources for OEB students, faculty, visitors and staff. www.oeb.harvard.edu

Job Function

General Administration

Sub-Unit

-

Location

USA - MA - Cambridge

Department

Department of Organismic and Evolutionary Biology (OEB)

Time Status

Part-time

Union

55 - Hvd Union Cler & Tech Workers

Salary Grade

053

Appointment End Date

30-Sep-2020

Pre-Employment Screening

Identity

Schedule

Monday through Friday, daily hours to be determined.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.